Purchase Orders and Invoicing
No Purchase Order No Pay Policy
As part of the Financial Procedures Redcar and Cleveland Borough Council has a Purchase Order (PO) policy which aims to ensure that all spend of the Council is authorised and accounted for. All spend through Agresso should have a supporting valid Purchase Order raised prior to ordering goods/services.
- Purchase Orders will not be sent to the supplier until they are fully approved
- All approved Purchase Orders will be emailed to the supplier
- Invoices without a valid PO will be returned to the supplier and will not be paid until re-submitted with a valid PO quoted - a list of agreed exceptions can be found in the ‘No PO No Pay Policy’ document which can be viewed below:
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Document
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- Invoices will not be paid until a confirmation of receipt of goods/services/works has been entered into Agresso.
Compliance reporting will be conducted to ensure that these processes are followed.
Purchase Order numbers
Our financial system produces Purchase Order numbers in the format of 8 numerical digits.
Invoices
To assist with the processing of invoices for payment, invoices should contain:
- company name and address
- VAT registration number (if applicable)
- Invoice number
- Invoice date
- Valid purchase order number
- Name of the service area requesting goods/service or council contact person
- Full description of the goods/services supplied
- For each line item please include ‘quantity, description, unit price, net value, VAT rate, VAT value, line total’
- Invoice totals: Net, VAT, Gross
- Addressed to: Redcar and Cleveland Borough Council, Accounts Payable, Redcar & Cleveland House, Kirkleatham Street, Redcar TS10 1RT.
To ensure the timely processing and payment all invoices should be sent in PDF electronically to: redcaraccountspayable@redcar-cleveland.gov.uk quoting a valid Purchase Order number.